Questions

The Questions feature allows event organizers to collect additional information from participants beyond basic registration. This is useful for gathering choices like meal preferences, dietary restrictions, hotel options, or any other custom information.

Setup

Questions are associated with options (billable items like meals, hotels, workshops, etc.). To add questions:

1. Go to the Settings page
2. Navigate to the Prices tab
3. Find or create an option (e.g., “Friday Dinner”)
4. Click Edit on the option
5. Scroll to the Questions for this option section
6. Click Add Question to create a new question

Question Types

Two types of questions are supported:

• Radio Buttons - For multiple choice questions (e.g., meal choice: beef, chicken, fish, vegetarian)
  • Enter each choice on a separate line
  • Participants can select one option
  • Click a selected radio button again to deselect it (return to “no answer”)
• Text Area - For free-form text responses (e.g., dietary restrictions, special requests)
  • Participants can enter any text

Managing Questions

• Add/Remove Questions - Use the “Add Question” button to add more questions. Click “Remove Question” to delete.
• Reorder Questions - Questions appear in the order they are listed
• Edit Questions - You can edit question text and choices at any time
  • Changes to question/choice text will be reflected in summaries and reports
  • Removing a choice will clear any answers that previously selected that choice
  • You cannot change question type (radio ↔ textarea) after answers exist

Collecting Answers

Questions automatically appear on person forms when editing students or guests:

1. Navigate to a Studio page
2. Click on a person to edit them
3. Select a package and/or options
4. Questions from selected options will appear dynamically at the bottom of the form
5. Participants (or organizers on their behalf) fill in the answers
6. Click Update to save

Note: Answers can be left blank. The system tracks who has not yet provided an answer.

Viewing Results

Once participants have answered questions, you can view and export the results:

Web Summary

• From the Summary page, click the View Question Answers button (only visible when questions exist)
• View all answers grouped by option and question
• See which participants have answered and which haven’t
• Click on participant names to view their full profile

PDF Export

• From the Publish page, click Question Answers (only visible when questions exist)
• Download or print a formatted PDF report
• Suitable for catering staff, hotel coordinators, etc.

Common Use Cases

• Meal Choices - Collect entrée preferences for event dinners
• Dietary Restrictions - Track allergies and special dietary needs
• Hotel Preferences - Gather room type or bed configuration choices
• Workshop Selections - Allow participants to choose between concurrent sessions
• T-Shirt Sizes - Collect sizing information for event merchandise
• Transportation - Ask about arrival/departure times or shuttle needs

Tips

• Keep questions simple and clear
• For multiple choice, limit to 4-6 options when possible
• Use text areas sparingly (radio buttons are easier to summarize)
• Add questions before participants register to avoid follow-up
• Review answers regularly to track completion rates